Letters (0)

Letters
Letters
FORMAL , INFORMAL , TRANSACTIONAL
TASK 1
Read the extracts and answer the questions .

• Where are the extracts from?
  
• What is the purpose of each letter ?
  
• How do they differ?
  
• Which extracts are examples of formal letters?
  
• How is the reader addressed in a formal letter ?
  
• What are the closing remarks for formal letters?
  
• What is the salutation in a friendly letter?
  
• How would you end extracts 1,2,3 ?
  
• How would you begin the extracts 4 and 5?
  

1.
Dear Mr Miller,
I received your kind invitation to the reception . Unfortunately , owing to other commitments. I will be unable to attend ...
2.
Dear Ralph,
l just got your invitation to the company’s event. l ‘m afraid I can’t make it because I’ve a/ ready made plans which l can "t change ...
3.
Dear Sirs,
I am writing to complain about the poor quality of the items which I received from your company. I have no other alternative but to cancel the order which 1 placed earlier this week ...
4.
... thus, I recommend that you accept this advice on the matter . I am pure that the suggestion offered is the best solution. Please let me know if this was helpful.
Yours sincerely, Lee Jones
5.
... I would appreciate a reply at your earliest convenience. I look forward to meeting you to discuss employment opportunities.
Yours faithfully, Nicole Porter
Paragraph Plan for Letters

• salutation
  

• Paragraph 1 reasons for writing
  
• Paragraphs 2, 3 development
  
• Final paragraph closing remarks
  
• Name
  

• Letters are divided into two categories, formal and infor­mal. There are various types of formal and informal letters .
• It is important to think about the person who you are wri­ting to before you begin writing a letter. If the wrong style is used, the letter will look impolite, silly or odd. For example, if you used formal language to write to a close friend , the letter would look odd, or if you used informal language to write a letter to a company, the letter would look impolite.
• There are certain characteristics which allow us to distinguish between formal and informal letters. These are:
~ The salutation (e.g. Dear Sir/ Madam , Dear Bill )
~ The style or language (e.g. use of formal language for formal letters, or the use of slang and idioms for informal letters)
~ The closing remarks (e.g. Yours faithfully, Lucy Cohen ; Yours sincerely, Lucy Cohen / Love, Lucy)
Note : 1. In formal letters your address and the date as well as the
recipient 's address are included in the letter. When
you do not know the name of the recipient, you should include their title in the address. e.g. The Director of Studies, St Michael's School, 15, Pine St., London. You should begin the letter with Dear Sir/Madam, and end with Yours faithfully, Peter Jones. When the name of the recipi­ent is known , their name and title should be included in their address, e.g. Mr Witkins, Accounts Manager , Rockdell Financial Services , 17 Stockdal Ave. , London. The letter should begin with Dear Mr Witkins, and end with Yours sin­cerely, John Smith.
2. In semi-formal and informal letters the recipient's address is not included in the letter. In a semi-formal letter showing respect for the recipient with whom you are on friendly terms , begin the letter with Dear Mr/Mrs Smith and
end with Love/Regards/Best Wishes/Yours, Anna.
3. In an informal letter, begin with Dear John and end with Love/Regards/Best wishes/Yours, Mike .
4. Remember that it is not necessary to write addresses in the exam .
Style in formal and informal letters
Formal letters
Greeting: Dear Sir/Madam / Mr bobbins,
• impersonal style
• complex sentence structure - frequent use of Passive Voice - single word verbs - non-colloquial English -- formal language
• each paragraph develops one specific topic
• only facts, infrequent use of descriptive adjectives • no use of short forms
Name: Yours faithfully/Yours sincerely, Steven Hill
Informal letters
Greeting: Dear Julie ,
• personal, short, zappy style
• use of slang or colloquial English ­use of idioms/ phrasal verbs
• pronouns are often omitted
• chatty, wide use of descriptive adjectives • use of short forms
Best wishes / Love / Yours / Regards. Name: Steve
TASK 2
Put an - for formal and an I for informal language. Give reasons.
1 In reply to your query about ...
2 I trust that this is the information you require ….
3 Hope this information helps you ...
4 I would like to express my dissatisfaction with the item I purchased ...
5 I'm afraid I won't be able to make it on Friday ...
6 Why don't you come and visit us ...
7 I'm looking forward to hearing from you ...
8 I look forward to meeting you.
9 I am writing with regard to the advertisement ...
10 How about getting together next Friday instead?
11 Pop in for a chat some time soon ...
12 You've been very helpful ...
13 Well, I must leave now ...
14 By the way, I've got to tell you ...
15 I regret to inform you that ...
16 It is with great happiness that I congratulate you on your engagement ...
17 Please accept my sincere apology ...
18 Write back soon!
19 Keep in touch .
20 You are cordially invited to attend…
TASK 3
Read the two models and find out which model:
1. uses an impersonal style
2. uses examples of the Passive voice
3. uses short forms
4. includes only facts
5. includes examples of colloquial English
6. uses a short, zappy style
7. omits pronouns
8. includes formal language
MODEL 1
Dear Madam,
I’m writing on behalf of "World Travel " in response to your request for information on holidaying in the Caribbean .
A two-week package to the peaceful island of St. Kitts is being offered by our agency for only Ł 3,000. this island satisfies all your requirements , as it is quiet and has little tourism .
In addition , transport is available should you wish to explore other islands in the Caribbean. All travel plans can be arranged through our office.
Please contact our agency immediately should you require more information.
Yours faithfully,
Jane Douglas
MODEL 2
Dear Jane,
A quick note to help you decide where to hang out over the holidays .
Bill and I went to St. Kitts last summer and it was great . It’s a small, quiet island that hasn’t been overrun by tourism yet so you can really get a feel for the local culture. You can hop over to other islands too, because there are boats leaving St. Kitts every few hours . If St. Kitts is too quiet, You can go and party in St. Martin. Happy to give you the number of my travel agent if you’re interested.
Give me a ring so we can have a chat about it.
Love ,
Patricia
TASK 4
Match the beginnings with the endings, then identify the type and style of each pair .
BEGINNINGS
1 I am writing with regard to your recent correspondence. We regret to inform you that there are no places left on the accountancy course …
2 Thanks so much for your thoughtful gift . The jumper fits perfectly. It will really come in handy this winter when I go skiing ...
3 I just received your letter and I'm sorry to hear that you're having trouble ...
4 Sorry I can't make it to your parents ' 25th anniversary party, but I'll be away on the day of the celebration .
5 I am writing to inquire about the special weekend trips …
6 I am writing with regard to your advertisement in the Daily News of May 2nd. I would like to apply for the teaching position at Beacon Street School …
7 I just wanted to let you know that I'd love to come to your party on the 24th.
8 it is with great pleasure that I am writing to congratulate you on your promotion.
ENDINGS
A . Anyway, wish them a happy anniversary from me. I'm looking forward to hearing about how it went.
B . Let me know if my advice was of any help. I hope everything turns out fine.
C . Should you need any information about courses which will be held next term, I would be happy to assist you.
D I look forward to meeting you to discuss the possibility of employment. Please contact me regarding any queries you may have.
E . I look forward to receiving the information and would appreciate it if you could send it as soon as possible.
F . Thanks again for the gift and please give my regards to your family.
G . Anyway, thanks again for the invitation. I’ll see you then.
H .I am confident that you will carry out your new duties with your usual conscientiousness and dedication .
TASK 5
Read the following sentences . Which are formal and which are informal? Which sentences are beginnings and which are endings of a letter? What kind of letter does each sentence belong to?
1. We would be honoured if you could attend a reception for Ambassador Sarah Jacobs .
2. I can't wait to see you again , and don't forget to let me know if there’s anything I should bring to the barbecue .
3. I am writing to inform you about some changes in the schedule for next term’s courses.
4. We're organising a party and would be really glad if you could come.
5. Once again, I cant tell you how awful I feel about missing your birthday party.
6 I am writing to complain about the products I received from your com­pany.
7 I look forward to receiving your advice on this matter.
8 Looking forward to seeing you and catching up on all your news.
9 Your thoughtful gift was greatly appreciated. Once again. , thank you for your generosity.
10 I am very sorry but unfortunately you won't be able to use my summer house during the first week of August.
11 I'm so happy for you! Write back soon and tell me all about your new job.
12 Hope this advice helps.
Informal (friendly) letters Giving News
TASK 6
Read the following questions then listen to the dialogue and answer them.
a) Why hasn't Steve written earlier?
b) What does he think of Hong Kong ?
c) What is the weather like?
d) What happened to him recently?
e) What does he say about his new colleagues?
f) Is his new job easier than the one he had in London?
g) How does the writer feel about his new situation?
Informal (friendly) letters are normally written to relatives, friends or other people we know very well. A good informal letter should be divided into paragraphs. Each
paragraph should deal with one aspect of the subject and start with a topic sentence which gives the main idea of the paragraph.
Tenses
Present Perfect and Past Simple are often used in letters giving news.
The Present Perfect is used to refer to recent activities and the Past Simple to refer to activities which happened at a stated time in the past.
TASK 7
Read the following letter and correct the mistakes. Write S for spelling, P for punctuation, WO for word order, G for grammar or WW for wrong word.
Dear Jenny ,
How are you ? I hope that you're very well. I've got so many to tell you that I don’t know where to begin! Visiting Kenya was fantastic so far!
The beaches are absolutely wonderfully. The sea is like glass and the white sand is as soft like powder . I’ve collected loads of shells already and yesterday I have ridden on an elephant. The local people also are very friendly and almost every night we had the opportunity to watch traditional dancing. You’d love africa .
The most excited part of the holiday was hot-air baloon safari last week. It was amazing ! we floated quietly above all these teams of wild animals . The scenery absolutely was breathtaking. I’ve never seen nothing like it before.
As soon as I will get back, I’ll phone you and tell you all about it. Till then, take care.
Love,
Fiona
TASK 8
Put the verbs in brackets into the Past Simple or the Present Perfect .
1.We ................... ( arrive ) two days ago but we ................... (not/see) any of ­the sights yet; so far we ............................ (spend) our time just relaxing.
2. I ................... (be) so busy lately that I ................... (not/have) time to do anything. I ................... (go) out last night for the first time in weeks!
3. Bob ................... (fly) to Rome yesterday. He ................... (go) on a business trip and I really miss him; it's the first time we ................... (be) apart since we ................... (get) married .
4. We ................... (sell) the house last month but we ...................( not move ) into our new house yet. The builders still ................... (not/finish) the bathroom , even though they ................. (start) work on it three months ago.
TASK 9
Write a letter in groups of three or four people.
You have been on holiday abroad for a week. Write a letter to your friends describing your holidays so far. Use no more than 200 words .
TASK 10
Read the letter below and put the verbs in brackets into the correct tense . What is being described in this letter?
Dear Gemma ,
Remember I 1) ................ (tell) you that as part of my course I would have to spend some time on a farm ? Well, I 2) ………..... (arrive) here two days ago and have been learning lots of new things
Yesterday I 3) ................ (learn) to milk a cow. I 4) ………….. ( sit ) down , 5)…………….. ( put ) my the bucket under the cow and 6) ……………. ( fill ) it with milk, then 7)………………..( watch ) as the cow 8) ............. (kick) the bucket over. I bet the farmer 9)…………………..( see ) that happen plenty of times to the students he 10) . .. .... (teach)!
Another thing I 11) .......... (learn) to do is drive a tractor , which I 12)…………………( find ) very easy - it's just like driving a car. This morning I 13) .... (get up) at 6.OO.am and 14)…………... ( feed ) all the animals. I also 15) …………. ( collect ) fresh eggs from the hen-house.
Staying on the farm is a wonderful experience , and I 16)……………………( enjoy ) every minute of it, though being a farmer is certainly a much harder job than I 17)…………………….( think ) it was! Fancy joining me next time I come?
Love,
Sue
TASK 11
Read the following letter and replace underlined formal phrases with the informal expressions .
Dear Mum,
I felt obliged to write to inform you how everything is going here in spain since I started my university . Please accept my sincere apologies for not writing sooner but I've been so busy I really haven 't had a suitable opportunity.
I managed to find a nice place to live . It's a small flat just around the corner from the university. I'm sharing the flat with a girl called Anita who seems really nice and has been here for a year .
I have become familiar with my surroundings and have been practising my Spanish , which is _improving considerably every day .
I hope to return home for Christmas once the examinations are over. It will be wonderful to see everyone again. I do get homesick, you know.
I look forward to hearing from you soon.
Yours sincerely,
Julie
Letters of Complaint
TASK 12
Read the table below, then listen to the cassette and fill in the missing information. What complaints did the client make? Why`' What action did she ask to be taken?
Complaint
a) I stayed in a huge multi -storey .................................. .
b) The resort was ........................................ with tourists.
c) The beach was a ................................... bus ride away.
Justification (but I had been told that ...)
I would be staying in a family-run ........................... hour .
The resort was ................................................ and unspoilt.
The beach was a ................................................. walk away.
Letters of complaint are normally written in a formal style.

• Mild or strong language can be used depending on the feelings of the writer or the seriousness of the complaint, but abusive language must never be used.
  

e.g. Mild Complaint: I am writing to complain about a damaged videotape I bought at your shop .
I hope you will deal with this matter/ resolve this matter quickly.
Strong Complaint: I am writing to express my disgust at the appalling
treatment 1 received while staying at your hotel .
I insist upon full compensation or I will be forced to take this matter further .

• Start a new paragraph for each different aspect of the topic.
  
• You should state the reason for the complaint in the first paragraph.
  
• Any complaints you make should be supported with a justification.
  
• Complaints and justification can be finked together as follows:
  

I still haven't received the goods I ordered in spite of/despite the fact that I sent you a cheque three weeks ago.
Although /Even though I have only used the automatic tin-opener once, it no longer works.
I have written to you twice but you have not taken any action.
I have already written to you twice. Nevertheless,/ However , you have not taken any action.
TASK 13
Match the complaints with the justification using appropriate linking words.
Complaint
I My 2-year-old daughter cut herself on the toy.
2 When we received the bill we realised we had been charged the full price .
3 The top rack of the dishwasher has broken .
4 You still keep delivering equipment to the wrong address.
5 1 received a letter saying my licence has expired.
6 The shirt 's bright red collar has turned pink.
7 I had to share a bathroom with other guests.
Justification
a) I sent you a cheque to renew it a month ago.
b) I informed you of my change of business address.
c) I booked a room with a private bathroom.
d) I have only used it three times.
e) You claim it is safe for children over 18 months.
f) The label states that it can be washed at high temperatures without the colours fading.
g) We were told there would be a 20% discount if we ordered before June .
Paragraph plan for letters of complaint

• Salutation
  
• Paragraph 1 reasons) for writing
  
• Paragraphs 2, 3 complaint with justification
  
• Final paragraph closing remarks
  
• Name
  

The purpose of a letter of complaint is to complain about a specific problem. The style is normally formal and the letter should be written with a dignified tone. The reason for the complaint is stated in the first sen­tence. The language used depends upon whether you want to complain in a mild or strong manner .
e.g. MILD - I am writing to complain about a fridge I purchased from your shop last June.
STRONG – I was shocked by the inferior quality of the fridge which was sold to me at your shop last June.
Linking words are used to give reasons) for a com­plaint. e.g. Even though the control switch is at its high­est setting, the freezer does not keep food frozen .
A suggestion or request (which can be mild or strong) is included in the conclusion .
e.g. MILD – I hope this matter will be resolved. STRCNG – I insist that you replace the item at once,
TASK 14
Read the following letter of complaint and number the paragraphs in the right order. Then, find the topic of each paragraph. Is it a mild or strong com­plaint? Justify your answer. Add a salutation and a name.
A. Furthermore , when I ordered the items over the phone, I was told that if I was not satisfied, I could return the clothes and receive a refund.
B. I am writing to express my strong dissatisfaction with the quality of the clothes I ordered from your catalogue last month.
C. I insist that you refund my money at once. I trust the matter will receive your immediate attention .
D. When I received the merchandise, the trousers were not linen , as advertised in the catalogue, but were made of an inferior fabric. This is unacceptable. Moreover , the blouse had a small hole under the collar.
E. Although I have already sent back the items with a letter requesting that my money be returned, I have not yet received a reply from you.
TASK 15
Write a letter to Eagle Airways complaining about the bad food and service you received during one of their flights. Work in pairs, use no more than 250 words.
TASK 16
Read this writing task.
You recently bought the CRAZEE 4 YOU package described in the advert below for your nine -year-old niece . However, when she came to play the video she realised that she had already seen it. You were refused a refund when you took it back to the shop, in spite of the fact that the package came with a money-back guarantee. You have decided to put your complaint in writing. Using the information in the advert and the notes that you have made, as well as the letter to your sister , write a letter to the store manager explaining why you are not satisfied and suggesting appropriate compensation.
Dear Sis,
Just wanted to write and say how sorry I am that Emily was disappointed with her birthday present. If I’d known she’d already seen the video I'd never have bought it. Would you believe that the shop wouldn't. give me my money back for the video because it had already been watched ! As soon as the fan- club membership arrives I’ll pass it to her, although I’ve been waiting two weeks already . . .
SPECIAL OFFER
Top of the charts group CRAZES 4
YOU are proud to bring you this
special offer. For just £30.00 and for a limited
period only you can buy a complete package of
video, book and tee shirt with the CRAZES 4 YOU
logo .
The video includes over 30 minutes of exclusive footage ,
and the book contains over 200 top-quality photographs.
If you buy within 30 days you will also receive instant free membership to our fan club .
The offer comes with our money-back guarantee.
NOTES:

• Some of the photographs are really fuzzy black and white pictures
  
• The footage was on TV last week
  
• No membership yet
  
• Shop assistant refused to give money back for the video
  

Read the mark scheme for the task. This will tell you what the examiner is looking for in an ideal answer .
Content (points covered): the letter must mention the following reasons for complaint:

• video is not in fact exclusive
  
• poor quality of the photographs
  
• membership has not arrived
  
• your niece's disappointment
  
• you weren't able to get a refund despite the promise of a money-back guarantee and a suggestion of compensation.
  

Organisation and cohesion: the letter should be well organised and the events told in a logical way, e.g.
paragraph 1 - reason for writing
paragraph 2, - reason for buying the product
paragraph 3 - why you were unhappy with it
paragraph 4 - what action you would like the shop to take.
Range: the letter should use common expressions for writing about complaint and asking for compensation.
Register : fairly formal.
Target reader: the store manager who have a clear understanding of the problem and be sympathetic enough to wish to offer compensation.
Accuracy : should not contain major errors that lead to misunderstandings or have a negative effect on the
reader.
Now read this answer and do the questions below.
Dear Sir,
I'm writing this letter because I'm sure you can help me to overcome an unpleasant situation caused by my purchase of your 'Crazee 4 You' package.
When I read the description of your special offer in the advertisement, I immediately thought about my niece: she is literally 'crazee for them', one of their greatest fans without any doubts!
Since I was looking for two birthday presents for her, I decided that your package was the perfect gift for my nine-year-old Emily to and I bought it.
I was sure I had made the right choice, at least until the day she phoned me to tell me that she has already seen the video ­described as 'exclusive' in the advert - on TV the week before, that some of the 'top-quality photographs' were just blurred black and white pictures and that the free membership to your fan club wasn't included (she's still waiting for it now, after two weeks!).
Although the package had come with a money-back guarantee, the shop assistant refused me a refund when I took it back. Considering that I know your store as one of the most reliable in town, I am confident that you'll make also this customer satisfied by clarifying what I consider only a misunderstanding.
If you are not able to make me a refund, then perhaps you could send me some gift vouchers to the same value as the present. I can then give them to my niece and this might compensate her disappointment.
Looking forward to your prompt response to this matter.
Yours faithfully,
Amelia Dormotre
1) Has the writer included all the necessary information? ­Look at the list of points needed ( Content ). Tick off all the ones that the writer included.
2 a) Has the writer copied from the question?
b) Find and highlight two examples where the writer has used her own words and put a tick next them.
3 a) In this letter there are three paragraphs which consist of only one fairly short sentence. Look at each one carefully and select the one which could be included in another paragraph. Put brackets around the sentence and use an arrow to indicate which paragraph it could go to.
b) Which paragraph could make use of the expressions Furthermore ... or As well as ...?
4 Highlight the two occasions where the writer uses flattery to attract the store manager’s sympathy and put a tick next to them.
5 Make the following corrections:
Which change should be made to ……..without any doubts……..?
Which verb normally collocates with ………….( someone ) a refund…..?
What preposition comes after …..compensate….( something ) ?
Useful Language for Letters of Complaint
Opening Remarks: (Mild) I am writing to complain about/ regarding/on account of/because of/on the subject of .../I am writing to draw your attention to .../I am writing to you in connection with ... etc. (Strong) I was appalled at/I want to express my strong dissatisfaction with/I feel I must protest/complain about, etc.
Closing Remarks: (Mild) I hope/assume you will replace/I trust the situation will improve /I hope the matter will be resolved/I hope we can sort this matter out amicably, etc.
(Strong) I insist you replace the item at once/I demand a full refund/I hope that I will not be forced to take further action, etc.
TASK 17
Read the letter and state the topic of each paragraph. Is it a mild or strong letter of complaint? Then fill in the table below with the complaints and the justification.
Dear Sir/Madam,
I want to express my strong dissatisfaction with the service I received during a visit to your restaurant on December 12th.
Firstly, I had booked a table f or my wife and myself for 8:30, but it was 9 o' clock before we were seated. Such a delay seems to me inexcusable.
Then, in spite of the fact that I had repeated our order to check that the waiter had heard me correctly, he proceeded to bring us the wrong starters. Such careless service should not be tolerated in a restaurant which charges such high prices.
To make matters worse , the chocolate gateau we were served or dessert was quite stale. The menu claimed , though, that all desserts were freshly prepared that day.
My wife and I will not be dining in your restaurant again; however, as manager, you would be wise to guard against such appalling treatment of your customers in the future.
Yours faithfully,
Larry Dunman
Complaints Justification
TASK 18
Read the following letter and correct the mistakes. Write S for spelling, G for grammar. P for punctuation, WO for word order or WW for wrong word.
Dear Sir/Madam,
I wrote to complain for a washing machine who I recently took from your company.
When I used the machine for the first time properly it worked and the clothes come out clean and fresh. Also, when I used the machine the second time, it seemed to have been a malfunc­tion while the rinse cycle. The clothes still had quite a lot of soap in them when I have taken them out.
Furthermore, when I tryed washing another load of laundry the same thing happened. In addition to this, the machine did not hit the water to the right temperature. Even though I had turned the dial to 50° C, the water in the machine remained cold throughout the entire cycle.
i assume you will replace the washing machine as it is obvious­ly wrong. I hope the matter will resolve promptly.
Yours faithfully ,
nancy Gillis
Letters of Apology
A letter of apology can be either formal or informal. It can be written when someone has made a mistake, has failed to perform a duty or is not able to fulfil a promise. The main body contains reasons for the inconvenience caused. In the final paragraph you can express your hope to improve the situation or promise to make up for any problems that have been caused.
Task 18
Read the letter below and divide it into paragraphs. Then read it again and answer the following questions: a) Why was the letter written?
b) What reason is given for the inconvenience?
c) What action will be taken to make up for the inconvenience caused?
d) What style of language has been used?
e) What is the topic of each paragraph?
Dear Mrs Brown ,
On behalf of Sunrise Travel, please accept my sincere apologies for our dissatisfaction with your Caribbean holiday in February. Due to computer error we were forced to change your accommodation at the last minute to what we had been led to believe was a hotel of equally high standard. Sadly, it was not until later that we discovered the hotel in question did not meet the requirements demanded of Sunrise Travel accommodation. As a long established travel compa­ny , we are well aware of the upset that can be caused by problems experienced while on holiday. For this reason we would like to offer you a weekend for two in Paris at a top- class hotel as compensation. Once again, our sincerest apologies for the inconvenience caused. We look forward to hearing from you.
Yours sincerely,
John Greenway
PARAGRAPH PLAN
Introduction
PARAGRAPH 1 - reason for writing
Main Body
PRAGRAPH 2 - 3 reasons to explain the inconvenience caused
Conclusion
FINAL PARAGRAPH - express understanding/regret or promise to make up for the situation

Closing remark
full name
Useful Language for Letters of Apology
Opening Remarks: (Formal) I am writing to apologise for/I must apologise for/Please accept my sincerest apologies for/How can I apologise enough for/I must apologise profusely for, etc. (Informal) I hope you will understand when I say that/What can I say, except I'm sorry that/I'm sorry for/ I owe you an apology/I'm so sorry if I upset you in any way/ I can't describe how sorry I am and how guilty I feel, etc.
Closing Remarks: (Forma!) Once again, sincerest apologies for/I hope you will accept my apologies/I hope my apologies will be/are accepted, etc. (informal) I hope you believe me when I say how sorry I am/I can't tell you how sorry I am/ I beg you to forgive me for/There is no excuse for ... and I hope you'll forgive me, etc.
TASK 19
Read the two letters below and fill in the gaps with expressions from the list. Then answer the following questions:
a) Which letter is for­mal and which informal?
b) What is the reason for writing each letter?
c) What is the topic of the final paragraph in these two letters?
d) What complaint had been made in each situation?
Finally , under­line the opening and closing remarks then replace them with others from the table above.
1 to apologise/ to say how sorry I am
2 bad behaviour/disgraceful conduct
3 I know/I realise
4 sort out the problem/resolve the matter
5 Due to my absence/Because I wasn't there
6 but/However
7 severely reprimanded/properly told off
8 be sure/rest assured
9 what happened/this incident
10 put you off/ deter you
LETTER ONE
Dear Mr Johnson,
I am writing to you 1) ................ for the 2) ................ of a member of our staff towards you on Saturday ,4pril 23rd . 3) ................ how much this must have upset you, and I hope that we can 4) ................ agree ­ably.
5) ................ at the time, I was unable to apologise to you in person. 6) ................, I always take such incidents extremely seriously and, following your letter of complaint, the member of staff has been 7) .............. . You can 8) ................ that he will be treating our customers quite differently in the future.
I hope that 9) ................ will not 10) ................ from using our store in the future. In an attempt to make up for the inconvenience caused, we are sending you a complimentary gift.
Yours sincerely,
Peter Brown (Manager)
LETTER TWO
Dear Belinda,
I'm writing 1) ................ for my son's 2) .............................last week. 3) ................
how upset you were,...and thought I'd write to you to try and 4)
................................
5) ................ when you called round , I didn't realise what had happened straight away, 6) .................when I got your letter, I promise you that he got 7)……………………………..You can 8) ..............,. he'll never speak t you like. that again.
I hope 9) ……………......won't 10) .................... coming round to our house again . I'd like to make
up for my son's behaviour by inviting you to dinner o Thursday so that he can have the chance to say how sorry he is himself .
Love,
Joanne .
TASK 20
Write the following letters in the appropriate style using 200 - 250 words.
You have promised your b that you will work some extra hours next weekend. Due to family problem you will unable to fulfil your promise. Write a letter of apology your to your boss explaining your reasons and promising to make it up to him/her. Work in groups of three or four.
TASK 21
Read the letters of apology (a and b) and fill in the gaps with one of the phrases below. Then, make the plan for each model.
1 say how sorry I am / apologise
2 Because of / Due to
3 be in attendance / make it
4 I have been intending / I've been meaning
5 get in touch with / contact
6 under great pressure / so stressed out
7 Hope / I hope
8 real soon / in the near future
9 cordial discussion/ pleasant chat
10 I look forward / I'm looking forward
LETTER A
Dear Mr Rogers ,
I am writing to ........... for the misunderstanding which arose regarding Monday ’s shareholders’ meeting.
2) ..... .. my tight schedule, it was impossible for me to 3) ......... at the meeting. 4) ……………… to apologise since then, but my workload at the office has recently been very heavy and I did not have the opportunity to 5) ……………….you. It was not my intention to be absent from the meeting but I have been 6) ........ .. .... lately.
7) .............. we can reschedule the meeting 8)………………… and have a more 9) .............. regarding this matter. 10) ................... to seeing you.
Yours sincerely,
Alan Barker
LETTER B
Dear Jill ,
I’m writing because I want to 1)…………….. for missing your wedding last Saturday.
2)………………………… an accident I had that day, I couldn’t 3) ………………… to the church . 4) .......................... to tell you about it now, but I didn't. get a chance to 5) …………………. you. Of course I didn't mean to miss your big day. I’ve just been 6)…………………………. lately.
7) ………………… we can get together 8)........................... and have a 9)……………………..10) …………………………………….to it .
Love,
Linda
TASK 22
Write a letter of apology to a friend who lent you some money. Apologise for not returning it on time. Work in pairs use no more than 200 words.
Asking for / Giving Advice
I. PRAGRAPH PLAN – ASKING FOR ADVICE

• Introduction
  

Paragraph 1 - reasons for writing

• Main body
  

Paragraphs 2-3 – description of the problem

• Conclusion
  

Final Paragraph – closing remarks
Full name
II. PARAGRAPH PLAN – GIVING ADVICE

• Introduction
  

Paragraph 1 – reasons for writing, thanks for the letter/ express understanding of the problem

• Main body
  

Paragraph 2-3 – suggestion(s) and reason(s)

• Conclusion
  

Final Paragraph – closing remarks
Full name
Letters asking for or giving advice can be formal, informal or semi-formal
depending on the situation. A letter asking for advice can be sent to a friend, a consultant or an advice column in a magazine. Details of the problem should be mentioned. A letter giving advice should contain suggestions introduced with appropriate language.
Useful Language for Letters Asking for Advice

Opening Remarks: {Formal) I am writing to ask if you could help me with / I would appreciate it if you could give me some advice about l I am writing to ask for your
advice / I would be grateful if you could offer your advice / Could you possibly
offer your advice / I wonder if you could help me with a problem, etc.
(Informal) I'm writing to ask for your advice ( Can you give me your advice / I've got a problem and I need your advice, etc.
Closing Remarks: {Formal) I would appreciate it if you could give me your advice as soon as possible / I look forward to receiving your advice / It would be of great
help if you could advise me, etc.
{Informal) What do you think I should do? ( Please let me know what you think I should do. / Please tell me what to do, etc.
Useful Language for Letters Giving Advice

Opening Remarks:
(Formal) Thank you for your letter requesting / I am writing in reply to your letter asking for advice about l I hope the following advice will be of some help to you, etc.
{Informal) I just got your letter and I think I can help you / I was sorry to hear about your problem. Here's what I think you should do, etc.
Suggestions can be introduced with expressions such as:
(Formal) I strongly recommend that l I would suggest that l I believe the best course of action is / I would advise you to / You should / You ought to / 1f I were you I would {Informal) Why don't you ! You should / You ought to l It would be a good idea to / What you should do is... / How about ... / I think you should ... / The best advice I can give you is..., etc.
Closing Remarks:
(Formal) I trust you will accept this advice ! I hope this will be of help / I would very much like to know if this was helpful
(Informal) Hope this has helped / Let me know what happens, etc.
TASK 22
Read the following letters and answer these questions. What kind of letters are they? Which letter is formal and which is informal? What is the topic of each paragraph in each letter? Now replace the underlined phrases with other similar expressions, keeping the appropriate style.
Dear Miss Pierson,
Thank you f or your letter asking f or my advice about what you should do now that you have f finished school. I realise how difficult this stage must be f or you, but there are a range of options for you to choose from.
If I were you, I would make a list of all the careers which t may interest you and then decide which one you feel you are best suited to in terms of exam grades or subject interest. I would also suggest that you see a careers officer who would be able to give you professional advice. Furthermore, it would be a good idea to write to some universities and ask them to send you a prospectus; you may find a course which really appeals to you.
I hope these suggestions will be of help to you. I wish you well in whatever course of action you decide upon. Do let me know what you decide to do; it is always good to hear from former pupils .
Yours sincerely,
Linda Steel
Dear Stephanie,
Thanks for your letter asking me for advice about how to lose weight I was sorry to hear that you're feeling depressed. I'm sure your problem isn't as serious as you say it is. You always did exaggerate!
The best advice I can give you is to choose one diet and really stick to it for a couple of months; it's pointless trying lots of different ones which only last a few days, as you've discovered. If I were you, I would go on the same diet I went on: I've sent you the information booklet. The most important thing to remember is to eat plenty of fruit and vegetables and to exercise regularly.
Why don't you join the basketball team ? I know how much you love basketball. Also, once you start losing weight you should give yourself little rewards, like a visit to the hairdresser or a new dress . That way you'll probably find that you won't think about food so much.
If you follow my advice, I'm sure you'll be back in shape in no time. Anyway, let me know how it goes .
Lots o f love,
V Kate
TASK 23
Study the following situations and, using appropriate expres­sions, offer advice to each person.
1) Your friend wants some advice on what she should take with her on her first trip abroad.
2) Your boyfriend/girlfriend has asked you for advice on how to impress your parents the first time he/ she meets them.
3) A colleague at work has asked you to advise him how to gain a promotion.
4) You are a doctor and a patient needs advice on how he can successfully lower his high cholesterol level.
5) Your brother would like sumo advice about what to look out for when buying a second-hand car.
TASK 24
Write the following letters in the appropriate style using 200 - 250 words. Work in small groups and choose only one topic.
1 Your parents will not let you go on holiday as they want you to study for your exams. Write a letter to a friend asking for his/her advice on this matter.
2 The extract below is part of a letter you received recently from a friend. Write a reply giving her some advice about what she should do.
"I failed all my A-level exams so now I can't get into university. I feel like such a failure ; I'll never get a degree now . "
3 You feel that you and your mother cannot agree on anything. Write a letter to a problem page asking for advice.
Letters of Invitation
Letters of invitation can be formal or informal depending on the situation and who we are writing to. They usually contain some additional information, for example: latest news, description of the event (party, wedding, etc.) place (hotel, house , etc.) and/or directions to the place.
Useful Language for Letters of Invitation

Opening Remarks:
(Formal) We would be honoured if you / I cordially invite you to / Your presence would be appreciated at / You are invited to attend, etc./ I'm writing to invite you to .../ I'd love it if you could come to / We're organising a ... and would love it if you could come, etc.
Closing Remarks:
(Formal) We would be grateful if you could / Please indicate whether you will be able to attend, etc.
(Informal) I hope you'll be able to make it / Hope you can come / Looking forward to seeing you then / Please let me know as
soon as possible, etc.
Directions can be introduced by using some of the following expressions:
In case you don't know the way, I'll give you some directions / I have included some directions / Here are a few directions so you don't get lost / In case you do not know the exact location of the ..., etc.

TASK 25
Read the letter below and answer the following questions.

• Who is going to read this letter?
  
• Is it formal or informal?
  
• What is the topic of each paragraph?
  
• Read the letter again and underline the opening and closing remarks, then replace them with other appropriate expressions.
  

Dear Ann and David,
We're writing to invite you to our house-warming party on May 26th.
Our new house is wonderful; it's a semi-detached town house with three bedrooms and a small back garden . The kitchen is huge, and is fitted with wooden cupboards that make you feel as if you are in a country kitchen. Alt three bedrooms are rather small but very cosy. The living room is quite big and has lovely French windows which open onto a terrace.
You shouldn't have too much trouble finding the house, but here are a few directions so you don't get lost. Take the A27 road for Lewes and turn right at the roundabout where there is a signpost for Hawkstead. Drive through the town until you get to the post office, then turn left into Potter 's Lane. Our house is number 23, on the right-hand side.
We hope you'll be able to make it to our party. Looking forward to seeing you then. Love,
Bill and Laura
Letters accepting/refusing an invitation can be formal or informal. In letters accepting an invitation, we begin by expressing thanks for the invitation. Further comments can be included such as asking the person whether there is anything we can do, or asking for more information concerning the invitation.
In letters refusing an invitation, we begin by expressing thanks for the invitation, and we go on to give reasons why we are unable to accept it.

Useful Language for Letters Accepting an Invitation

Opening Remarks:
(Formal) I am writing to thank you for the kind invitation/Thank you for the kind invitation which I would be honoured to accept, etc.
(Informal)Thanks for the invitation to ..., ... sounds lovely ..., etc
Closing Remarks:
(Formal) I look forward to seeing you / We await the event with great anticipation, etc.
(Informal) See you then/ We're really looking forward to it, etc.
Useful Language for Letters Refusing an Invitation
Opening Remarks: (Formal) We thank you for your recent invitation to ... but etc.
(Informal) Thanks for the invitation, but/ Thanks for inviting me to ..., but I'm afraid I can't come, etc
Closing Remarks:
(Formal)I am sorry to miss the opportunity of/ Thank you again for the invitation / I hope we will have the opportunity to meet, etc.
( Informal) hope we can get together some other time / I'm really sorry we'll
have to miss it, etc.
TASK 26
Read the letters below and answer the following questions.

• What kind of letters are they?
  
• What style is used in each?
  
• What is the topic of each paragraph in these letters?
  

Read the letters again and underline the opening and closing remarks, then replace them with other appropriate expressions.
MODEL A
Dear Richard and Judy,
Thanks for the invitation to your Christmas party on December 78th.
john and l were really p/eased to receive it and we'd love to come. It’s lucky for us that you chose the 78th, actually, as it’s the only day of that week that we re free.
it's been such a long time since we've seen each other so it will be great to get together and catch up on all the news P/ease let me know if there's anything l can bring or anything l can do to help.
Oh, one other thing. Will it be all right to bring Samantha? l 'm not sure if we can get a babysitter on that day.
Thanks again, and see you on the 78th.
Love,
Ann and John
MODEL B
Dear Richard and Judy,
The Christmas party you invited us to on December 78th sounds lovely .
Unfortunately, we won’t be able to make it as it is John’s mother's birthday oh that day and she is having a small family party to celebrate. She's almost eighty years old and still as strong as ever - it's amazing !
It's such a pity because we haven't seen each other for ages . You must give us a call so we can arrange to get together another time instead. Perhaps we'll throw a party oh New Year's Eve, so we can see everyone. We'// let yon know.
Thanks for the invitation and hope the party goes well.
Love,
Ann and John
Formal letter of application
TASK 27
Read this writing task.
You have seen the following job advertisement and have decided to apply for the job.
Wanted!
Enthusiastic and energetic social organisers for a children's summer school situated in the beautiful Welsh countryside . Candidates will need to be between the ages of 18 and 35, have experience in supervising various sporting activities and be able to motivate young teenagers. You will need to speak fluent English as well as at least one other foreign language. A driving licence is essential . Please send a letter of application outlining your suitability for the post to the following address: Summer Sensation, Langdon Farm, CarcBiff.
Write your letter of application. (Write approximately 250 words.)

• Read the mark scheme for the task. This will tell you what the examiner is looking for in an ideal answer.
  

Content (points covered): the letter must mention the applicant's age, relevant experience, ability to motivate, fluency in two languages , driving licence. Organisation and cohesion: the letter should be divided into clear paragraphs, e.g.
paragraph 1 - reason for writing
paragraphs 2/3 - career history, evidence of experience and skills
paragraph 4 - personal qualities , general suitability for the job
paragraph 5 - concluding remarks.
Range: must use language suited to a letter of application i.e. appropriate tenses (I have been working with children for ... ; During my holidays I worked ...), set expressions (I am writing with reference to ...).
Register: fairly formal.
Target reader: would be convinced that this person is a suitable candidate.
Accuracy: should not contain major errors that lead to misunderstandings or have a negative effect on the reader.

• Now read the letter and answer questions below.
  

1) Has the writer included all the essential information? Is there any information that has been included unnecessarily ?If so, cross it out. What extra information has he included that would make a good impression?
2)a) Has the writer organised the letter appropriately ? Which paragraphs could be joined together ?
b) Does it begin and end appropriately?
c) Are the linking expressions however, moreover and in fact used correctly?
3) a) Underline four set expressions that the writer uses that could be used in any letter of application and put a tick next to them.
b) Underline and correct a mistake with tenses in the first paragraph.
4) Find these errors, make the necessary corrections:

• incorrect use of punctuation/capitals
  
• incorrect use of an article
  
• spelling mistakes
  
• an informal word
  

5) Now rewrite the answer using the corrections you have made.
Dear Sirs,
I wish to apply for the position of “ Social organiser for children “ in the daily mirror. I started to look after children from 11 to 20 since I was 20. I have had until now 7 years experience.
As you can see in my CV , I have both a sound experience in organising young people and children who have supervised were from several countries , so my fluency in English , Spanish , French was very useful.
I had to assume several responsibilities for a two-month countyside camp in Edinburgh . We also participated in a swimming gala. Few of the children were experienced at this. However , after two weeks of hard practising and encouragement , they won the second place. Moreover , Garry Addams , the famous swimmer , was so imprest by the children’s performance gave them a free membership.
My own abilities in rock-climbing , horse-riding and canoeing gave me the opportunity to supervise many outdoor sports and activities , where children enjoyed trying them; for example , shooting and archery .
One of my duties was to drive a mini-bus. In fact , I have been driving for 9 years. As an added requirement , I also have my Gold Lifesaving Certificate .
i really feel that my abilities meet your requirements. i hope you will give my application serious consideration .
I look forward to hearing from you.
Yours faithfully,
Pablo Arrieta
Strategy
In such writing tasks it is essential that you edit your work carefully for vocabulary , grammatical and spelling errors. Read your work through as many times as possible, checking for one type of error each time.
TASK 27
Look at this task and the answer a candidate wrote below. Unfortunately, there are a number of spelling, vocabulary and grammar errors. Find and correct these errors.
You told a friend that you were interested in applying to do an MBA (Master of Business Administration) at a British university but you didn’t know which one to choose. Your friend sent you a number of advertisements for MBA courses from the newspaper with a comment about what she had heard about each course. Read the most appealing advertisement and the notes your friend has made and then using the information, write a letter of application for the course (250 words) and a note to your friend telling her why you chose to apply for this course in particular (50 words).
UNIVERSITY OF HARLOW
The really modern MBA for the global market!

• flexi-study programme
  

(distance learning, summer schools or
one-year full academic year)

• investment, marketing and
  

corporate finance modules

• study visits to major Firms in Europe ,
  

the U.S. and the Pacific Rim
Applicants without recognised degrees or professional qualifications may be
considered on the basis of extensive work experience and suitability for the course.
Applications enclosing all relevant documentation and indicating preferred study mode should be sent to:
Sandra Herring. Department of 13zrriner.r. University of Harlow. Harlow Essex CM55 2UH
NOTES:

• apparently this is one of the most prestigious MBAs around but very hard to get into
  
• visits sound interesting !
  
• one of the programmes should suit you
  
• I don’t understand the part about the applicants but it’s worth a try
  

Dear Ms Henning,
I am writting to apply for MBA course at University of Harlow.
It had been my intention for some time to continue my studies in field of business administration and because of my employee, Rambler Cars, is now willing to allowed me take study leave, I have decide to apply to begin your course in September.
Despite I do not hold a degree from a British university, I have a Diploma in Banking and Finance from the Institute of European Business Studies and a Certificate in Direct Marketting from the same institution. I have enclosed copies of both the diploma and certificate.
In adition, 9 am working for just over nine months with Rambler as trainee manager. Prior to taking up this post, I had been an Assistant Manager at English Court , a mayor clothing manufacturer.
I feel certain that your programme would be suit my needs particularly well as my main interests lay in investment, marketing and corporate finance. Your flexi-study programme and the study visits also called my attention. I would probable choose to study part-time.
I look forward to hear from you.
Yours sincerely,
Lucia Rubio Sanchez

• Now write the note to your friend.
  

USEFUL PHRASES FOR LETTERS OF APPLICATION
PARAGRAPH 1
I wish to apply for the post of . . . which was advertised in today ’s `Daily Telegraph'.
With reference to your advertisement in the `Guardian' of January 5th, I should like to apply for the position of . . .
PARAGRAPH 2
As you will see from my enclosed CV, I have four years' experience in hotels and catering
At present I am employed as a ……. By the local Tourist Office, a position I have held for three years.
In the course of my present job , I have been responsible for planning and organisation of …..
My duties have included secretarial work as well as . . .
I graduated in Business Administration from Dundee University in 1990.
I was employed as a cashier with Barclays Bank from 1988 to 1992.
I attended the Lycee Paul Bert , where I obtained the baccalaureate in 1989.
During my apprenticeship I obtained practical training in all aspects of the catering trade.
l am used to working under pressure / working to a deadline / working as a part of a team.
I am familiar with Word for Windows / recent developments in the industry….. .
I also have some knowledge of accountancy , having kept the books for my father ’s business………….
PARAGRAPH 3
I believe the post you offer will give me the opportunity to . . .
I am especially keen to work in an organization such as yours which has a reputation for ……………..
I feel that my present position offers little prospect of promotion
I will be glad to supply you with any further information you may need .
…………….have agreed to act as my referees.
CLOSING REMARKS
I would appreciate a reply at your earliest convenience.
Please contact me regarding any queries you may have.
I enclose my CV and I would be glad to attend an interview at any time convenient to you.
I look forward to hearing from you in due course, etc.
A JOB APPLICATION
TASK 28
Read the advertisement and the job application. What is the function of each of the three main paragraphs in Carina’s letter?
YOUNG COOK required to join a small team in a highly commended Brighton hotel specializing in modern European cooking to the highest standard. Would suit someone with enthusiasm , wishing to develop skills and responsibility. 5-day week, salary in accordance with qualifications and experience. Accommodation available.
Apply with CV to Mrs B H Albion ,
Restaurant Angelique, The Royal Parade, Brighton BN1 5JS.
Mrs B H Albion
Restaurant Angelique
The Royal Parade
Brighton BN1 SJS
79 Rue Daguerre Paris 75014 France
Tel (00.33) 47.07.83.5
January 15th 2000
Dear Madam,
I would like to apply for the position of cook advertised in this month’s issue of The Lady .
As you will see from my CV (enclosed), I served a three-year apprenticeship at the Hotel Meurice in Paris. On completion of my apprenticeship, I left the Meurice to work at La Rotonde, where I stayed for 15 months. I was feeling that my career plans were likely to he hampered by my lack of English, so I left La Rotonde to spend six months studying English in Brighton. My English is now fluent, anti adequate to meet any social or professional situation, as my examination results attest.
Having very much enjoyed my time in Brighton, I have decided to loch for a job in Britain rather than return to La Rotonde. I am particularly keen to work in Brighton, where I have many good friends. I am available for interview at any time.
I look forward to hearing from you.
Yours faithfully,
Carine Colbert
Enc: CV
Task 28
You are looking for a job where you will have an opportunity to use your English.
A friend sends you a cutting from a British newspaper, giving details of two au pair jobs and two in restaurant work; you also find one advertisement in the local
paper in your own country . Read through the advertisements. If you had to
choose one of these jobs, which would it be?
Jobs for English speakers
Our town has been chosen for our International Summer Camp this year. We require 12 SUMMER HELPERS aged 17-29 who should have a good command of English as well as masses of energy and enthusiasm for working with children aged 12 – 15 from all over the world. The job is residential , with round-the-clock responsibility for the success of the camp. We also require 4 COMMUNITY COORDINATORS (min. 24 yrs, with a good knowledge of the region and proven organizational ability) to coordinate the sports, social and cultural programmes.
Written applications to: World Study Tours ,
37 Flanagan.'s Way, Corh, Ireland .

(your local paper May 7th)
Situations v a c a n t
Domestic

• Sensible au pair required a.s.a.p. for single working mother and two girls (9 & 12). London SE19. Non-smoker, driver. References.
  

Anna Lee, 12 Hermitage Rd, London SE19.

• Temporary au pair wanted June - Sept. Professional couple,
  

Cambridge , 2 boys (6 & 8). Some experience with children desirable.
Steve and Dominique, 99 Harvey
Smith Avenue, Cambridge CB3 SSJ.
Hotel And Catering

• High class restaurant requires
  

full-time general assistants.
On-the job training provided as well
as the opportunity to attend college
for further education. If you are
interested and not afraid of hard
work, please contact: Mr N. Stiles,
The Turkey , High St. Norwich N04
GFH.

• General assistant required for
  

small 2- star family-run hotel.
Position offers experience of
waiting, bar and reception work.
Good pay, agreeable accommodation.
Experience not necessary, but smart
appearance and pleasant manner essential.
Write: Jean Kerr,
Riverside Hotel, Keswick CA 128DE.
(The Lady, May 1st)
A Reading comprehension
1. How many different jobs are advertised altogether?
2. What are the abbreviations for 'as soon as possible’, ‘per annum ' (a year) and 'minimum'?
3. You could send a CV with your application to any of these jobs, but for which two job applications is a CV most necessary?
4. In a business letter, you put the name and address of the people you are writing to on the left, above the salutation. In a personal letter, you don't do this. Which of the job applications require a personal rather than a business layout ?
B Writing
Work in small groups. Imagine that you are interested in one of the jobs advertised, and that you have suitable qualities and / or experience. Write a letter applying for the job.
You should mention:
• what job you are applying for ( get the job title exactly right ).
• where you saw the advertisement or where you heard that a job might be available.
• your relevant qualifications and experience.
• why you are interested in the job. Be positive , confident and enthusiastic.
• that your English is good enough.
Do ask questions about any aspects of the job that aren't clear to you - but be careful not to sound completely ignorant of the work the job involves.
It may be appropriate to refer to your enclosed CV. In an exam situation, however, you won't need to produce a CV to support a job application.
Transactional letters
A formal or informal style can be used when writing transactional letters. They require a reply which may be based on advertisements, other writing input, letters, etc. For example, a letter which is asking for further infor­mation about a summer camp based on an advertisement is a transactional letter. (You are required to write a trans­actional letter on the final examination.)
When writing a transactional letter:

• Choose an appropriate style (formal or informal). Include all the factual information provided in the rubric. using your own words.
  

Check that each paragraph has a topic.
TASK 29
Read the following advertisement and the two answers, then decide which model is good and which is bad, giving reasons for your answer. Finally, give the paragraph plan for model B.
MODEL A
TRADE YOUR OLD CAR FOR A NEW ONE !
We will purchase your old car and offer you a significant discount on a new one!
For more information write to: Auto Exchange Inc., P.O. Box 256,
5897, Emerson St., Manchester
NOTES:
Questions:

• What sort of cars are accepted?
  
• Is my choice of new cars limited in any way?
  
• German makes ? How old?
  

Notes:

• description of my car: year / make / model - photos / maintenance records required?
  
• description of car wanted: make / model
  

MODEL A
Dear Sir/Madam,
Can you tell me more about your auto exchange pro­gramme? I read your advertisement in The Observer on the 26th April. I'm interested in the auto exchange scheme and I'd be grateful if you could send me more details. I have some questions I'd like you to answer.
I want to exchange my car for a new Honda . Do you have Japanese cars?
My car is a 1986 red Opel . It has only done 130,000 kilometres and it's in good condition . I'd also like to ask what sort of car is accepted. How old does my car have to be? I'd be happy to send photos and maintenance records of my car if this would help you.
I'm looking forward to your reply. Thanks in advance for your help and advice.
Yours,
Carl
MODEL B
Dear Sir/Madam,
I am writing with regard to your advertisement in The Observer on April the 26. Any further information you could send me about your auto exchange scheme would be really appreciated. However, I would be grateful if you could answer a few questions I have.
I am interested in exchanging my car and purchasing new Honda Civic. I would like to enquire as to exactly what kind of car is required. Do you accept cars that are more than ten years old? Does your company accept all makes , including German cars?
I have a 1986 red Opel Ascona. It is in good condition a has covered 130,000 kilometres. Can I choose any make or am I limited to the same make, i.e., Opel? I would be more than glad to send photographs and service records which give a clear picture of the condition of the car, if this would be of assistance.
Thank you for your kind attention. Please reply at your earliest convenience.
Yours faithfully,
Carl Briggs
Task 30
Match these phrases with the types of letters. Give more opening phrases and endings for each type of letter.
1 I am writing to inquire about ... a letter of complaint
2 I am writing to apply for ... b letter of apology
3 I am writing to complain about ... c letter of application
4 I am writing to inform you ... d letter of invitation
5 I'd love to come ... but I can't make it. a letter refusing an invitation
6 I am writing to accept your kind ... f letter asking for information
7 I'm writing to invite you to ... g letter giving information
8 I'm writing to apologise for ... h letter accepting an invitation
Task 31
Read the advertisement and the notes. Then, write a letter to the Grange Health Spa to complain about the inadequacy of the services offered while you were a guest there. Include all the information given.work in pairs and use no more than 250 words.
THE GRANGE HEALTH SPA
Set in the scenic countryside of the Lake District, The Grange offers a full range of health and diet programme each one specially formulated to suit the needs of each guest.
The use of all modern facilities including swim­ming pool, sauna, Jacuzzi, and gymnasium are
available 24 hours a day.
£ 150 for a 2-day stay in a luxury suite
call 9527406
Price is all-inclusive
YOUR NOTES:

• had to pay for some things
  
• tiny room, no view
  
• all guests ate the same
  

TASK 32
Read the instructions below and write a reply including all the information given.
Your friend is thinking of taking a summer course to learn how to sail . He wants your opinion, as you took the course last summer. Write to him using the information in the advert and the notes you made. Write a letter of betty 200 and 250 words in an appropriate style. Do not write addresses.
YOUR NOTES:

• June and July best months
  
• 3 mornings a week, 4-hour sessions
  
• qualified, experienced instructors
  
• only 5 students per class
  
• a fee of Ł120
  
• small sailboats, life jackets provided
  

SUMMER SAILING PROGRAMME
Learn how to guide a sailboat
Two-month course:
Low Fee!!!
All equipment provided !!!!
Small classes !!!!
Instructions in the classroom
and
at sea !!!!
Contact Mr Lewis at: 56 Lastera St., Southampton
REVISION
Transactional letters
TASK ONE
Read the following topics. Then, say:

• What type and style of letter each one requires?
  
• Which plan each letter should follow?
  
• How would you start and end each letter?
  

• You had an unpleasant experience while travelling abroad. Write a letter to a friend describing your experience and explaining why you will think twice before going abroad alone again.
  
• Write a letter to a friend telling him/her about a party you have recently been to, describing an interesting person that you met there.
  
• You are in Paris and want to hire a car when you realise you have left your driving licence at home. Write a letter to your brother or sister asking for it to be sent to you by post. You should explain in your letter where it can he found and why you need it.
  
• You have to leave your present job due to family problems. Write a letter to your boss explaining why you have to leave the job, expressing regret and asking for a reference.
  
• While your next- door neighbour is away on holiday, burglars broke into his/her house. Write a letter to him/her saying what happened and giving advice on what he/she should do.
  
• You and your friends have recently had a meal in an expensive restaurant. Write a letter to the manager of the restaurant expressing your satisfaction with the food but complaining about the service.
  
• Write a letter to a member of your family inviting him/her to a family cel­ebration, giving details of the event.
  
• You have lost an important certificate which you need in order to apply for a job. Write a letter to the organisation from which the original cer­tificate was issued, giving enough information about it so that you can be sent a copy.
  

TASK TWO
Mark the statements True or False justifying your answer.

Letters of complaint are always strong.

A letter of apology should not include explanations and reasons.

A letter beginning "Dear Mrs Perkins " is normally ' signed "Yours sincerely”.

Letters are always formal in style.

A letter beginning "Dear Sir" must be signed "Yours faith ­fully".

The first paragraph of a letter usually states the reason for writing.

Letters of application should include information about qualifications and experience.

Letters asking for advice should include reference to problems faced by the sender.

Letters refusing an invitation need no reference to reasons why the sender cannot attend the event.

Transactional letters respond to advertisements only.

Transactional letters are always formal.

The style of an application letter should correspond to the style of the job advertise­ment.
Now you should be ready to write the test on letters so revise and good luck! 