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WRITING LETTERS
Letters of invitations
Opening remarks
Formal
Informal
We would be honoured if you, I wish to cordially invite you to, Your presence is required at, You are invited to attend , etc.
I'm writing to invite you to, Why don't you come and spend some time, Please come to, I'd love it if you could come to, etc.
Closing remarks
We should be grateful if you could inform us, We hope to see you, Please indicate whether you will be able to attend, etc.
I love to see you again , I hope you'll be able to make it, Please let me know as soon as possible, I'm looking forward to, etc.
Accepting an invitation
Opening remarks
Formal
Informal
I would be delighted to, I would be honoured to, I am writing to accept you kind invitation, etc.
I'd love to come, Thanks for the kind invitation, The party you invited me to sounds lovely, I'd be glad to, etc.
Closing remarks
I will be attending, I look forward to seeing you, etc.
I can't wait to see you again, Until next Saturday then, etc.
Refusing an invitation
Opening remarks
Formal
Informal
It will be impossible to attend, I am unable to fit it into my schedule, I am afraid I am unable to, I have to refuse , Owing to other commitments, etc.
I'm afraid I can't come, I'm sorry to tell you, love to come but, I can't make it, I won't be able to come, etc.
Closing remarks
I am sorry to miss the opportunity of, I hope to be given the opportunity to meet you some other time, etc.
It's a real shame, I hope we can get together some other time, I'm sorry to miss, How about next week instead, etc.
Asking for information
Opening remarks
Formal
Informal
I am writing to ask/ inquire about, Could you possibly send , May I request, I would be grateful if, Could you please send further details etc.
Can you send me, Tell me if, Let me know, etc.
Closing remarks
I would appreciate it if you could inform me as soon as possible, I look forward to receiving, It would be of great help if you could fax me the details, etc.
Let me know, Tell me soon, Send me the details, etc.
Giving information
Opening remarks
Formal
Informal
I am writing to inform you about, In reply to your query, The following information is what was requested , I am pleased to be able to assist you on you enquiries, etc.
After you asked me to, This is what I found out, I hope this is the information you were looking for, This is what you asked me about, etc.
Closing remarks
I hope that I have been of some help to you, I trust that this is the information you require , Please inform me if I can be of any further assistance,etc.
I hope this will help you. Let me know, if you need any more help finding out about, I'm glad I could help you, etc.
Letters giving directions
Opening
Remarks
Formal
Informal
I have enclosed some directions and a map. I would be delighted if you could attend and to ensure you can find your way I will write some detailed directions below . In case you do not know the exact location of the … hotel /venue, I have included some directions. If you follow the directions below/map below …, etc.
In case you don’t know the way I’ll give you some directions. Here are few directions, so you don’t get lost . I’ll tell you how to get there . This is just a quick note to tell you how to get to… I’ve written some directions, and drawn a map to help, etc.
Closing remarks
I trust that you will find these directions helpful. I hope that you are able to follow the directions given, etc.
I hope the directions above are clear enough for you. I hope that you can find your way alright. Please pay special attention to the directions. My directions shouldn’t be too difficult to follow, etc.
Application for a job
Opening remarks
I am writing with regard to your advertisement. I would like to apply for the post of.
Closing remarks
I would appreciate a reply at your earliest convenience. I look forward to meeting you. Please contact me regarding any queries you may have, etc.
Letters of apology
Opening remarks
Formal
Informal
Unfortunately I must apologize for … Please accept my sincerest apologies for… How can I apologize enough for… I must apologize profusely for …, etc.
I hope you will understand when I say that. What can I say except I’m sorry that … I certainly owe you an apology as I … I’m so sorry if I upset you in any way. I find it very hard to tell you that …and I am sorry for… I can’t describe how sorry I am and how guilty I feel, etc.
Closing remarks
I hope you can forgive me… I implore you to accept my apologies… Words cannot express how sorry I am. I hope you will accept my apologies. I hope my apologies were received without resentment, etc.
I hope you believe me when I say how sorry I am. I cannot express how much I regret… I beg you to forgive me for… There is no excuse for … and I hope you’ll accept my apology, etc.
Letters of complaint
Opening remarks
Strong
Mild
I was disgusted by, I was appalled at. How dare you. I want to express my strong dissatisfaction, etc.
I am writing to complain . I had been led to expect . I would like to cancel the order /request. I have no other alternative , etc.
Closing remarks
I am taking the matter to court. I intend to sue. I insist you replace the item at once , etc.
Nevertheless, I hope you will replace. I trust the situation will improve . I hope the matter will be resolved, etc.
Letters of advice
Opening remarks
Formal
Informal
I strongly recommend that. I would suggest that, I believe the best course of action is. I would advise you to, etc.
If I were you. How about doing this. Why don’t you. Let me give you some advice, etc.
Closing remarks
I trust you will accept this advice. I hope this will be of help. I would very much like to know if this was helpful/has been of some use, etc.
Hope this helped. Let me know how it went . Is this of any use, etc
Source: Express Publishing - Mission Coursebook 1 – Virginia Evans ; Jenny Dooley